As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal. We are looking for Business & Office Specialist to join our growing team and contribute to the business and office daily operations. We offer an international, collaborative environment built on trust, ownership, and long‑term development. Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities


Office & Workplace Support​

Administrative & Meeting Support​

Coordination, Knowledge & Project Support​

Deputisation​

Experience

Benefits

Business & Office Specialist

Lisbon

Full time

As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal.

We are looking for Business & Office Specialist to join our growing team and contribute to the business and office daily operations.

We offer an international, collaborative environment built on trust, ownership, and long‑term development.

Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities


Office & Workplace Support​
  • Coordinate office services, facilities and workplace requirements​
  • Support projects in relation with the office fit-out and expansion​
  • Liaise with suppliers, building management and service providers​
  • Manage access, equipment, supplies and office-capacity information​
  • Maintain a professional and welcoming workplace​
  • Engage with Safety & Occupational Health service provider, ensuring the implementation ofprevention plans and corrective measures. ​
  • Ensure physical onboarding, workplace support and first-level administrative assistance fornew employees​

Administrative & Meeting Support​
  • Coordinate leadership meetings including agendas, minutes and action tracking​
  • Assist with local and cross-functional initiatives, tracking actions, deadlines and issues​

Coordination, Knowledge & Project Support​
  • Support CEO initiated or overseen activities, meetings and communication across teams andstakeholders, and maintain local documentation and knowledge repositories.​
  • Support project management, local initiatives and operational improvement activities.​

Deputisation​
  • Deputise for the Lead during absences, maintaining continuity and representation​
  • Escalate decisions beyond delegated authority to the CEO or relevant functional leader

Experience

  • ​At least 2–3 years' experience in office coordination or acomparable role​
  • Strong organisational skills​
  • Proactive, service-oriented and comfortable managing multiple priorities​
  • Clear communication and strong attention to detail​
  • Experience in a growing or international organisation, including coordination of suppliers, meetings or employee activities, is a plus.
  • Knowledge of Portuguese workplace and administrative requirements​
  • Fluency in Portuguese and English​
  • Proficiency in Microsoft 365​​

Only direct applications will be considered for this vacancy and we do not accept dossiers from recruitment agencies.

Benefits

Working conditions

Working conditions Our employees are our most valuable asset. At Swiss Life Asset Managers, we place particular emphasis on compensating them fairly and in line with the market. Full-time employees are entitled to 25 days leave per year following the year of hire.

Grow with us

Grow with us For us, all employees are talents whom we want to promote in the best possible way. With this aim in mind, we have founded our own AM Academy, through which we provide our employees with a broad range of training opportunities. We also support them with external training and development.

Flexibility

Flexibility We address the individual needs of our employees and aim to create optimal framework conditions. Employees of Swiss Life Asset Managers can work with their manager to determine the right working model for them (e.g. flexible working hours, hybrid working model.)

Pension and social benefits

Pension and social benefits We offer a defined contribution pension plan for our employees with the option of additional voluntary contributions on the employee side. In addition, we also offer a supplementary health insurance for all employees.

Additional Benefits

Additional Benefits At Swiss Life Asset Managers, you benefit from a daily meal allowance and an employer-funded Coverflex budget that you can flexibly use based on your needs.

Benefits

Contact

Thank you for your message. We will get back to you shortly.

Our Location

Lisbon

Swiss Life Asset Managers

We are a leading European asset manager and institutional real estate asset manager with multiple locations in Europe.

With a strong client focus, here at Swiss Life Asset Managers, success is driven by expecting the unexpected, prioritising sustainability and inclusion, fully investing in our jobs and people, and being on the lookout for new business opportunities – all since 1857.

Find out more

Swiss Life Asset Managers is a dedicated equal opportunity employer. Learn more

Follow us