As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal. We are looking for a Procurement Operations Specialist. In this role, you will support day-to-day procurement operations, ensuring efficient handling of purchasing processes, accurate data management, and compliance with internal policies. You will work closely with Sourcing Specialists, Category Managers, internal stakeholders, suppliers, and Finance, contributing to smooth and compliant procurement operations across IT and Non-IT categories. We offer an international, collaborative environment built on trust, ownership, and long‑term development. Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities

Experience

Benefits

Procurement Operations Specialist

Lisbon

Full time

As we continue to expand our pan‑European platform operations, we are strengthening our presence in Portugal.

We are looking for a Procurement Operations Specialist.

In this role, you will support day-to-day procurement operations, ensuring efficient handling of purchasing processes, accurate data management, and compliance with internal policies. You will work closely with Sourcing Specialists, Category Managers, internal stakeholders, suppliers, and Finance, contributing to smooth and compliant procurement operations across IT and Non-IT categories.

We offer an international, collaborative environment built on trust, ownership, and long‑term development.

Join a leading asset manager and be part of a team where your contribution truly matters and where you can continue to grow professionally.

Responsibilities

  • Support day-to-day procurement operations, managing purchase orders, contracts, and ensuring compliance with internal processes
  • Execute and support purchasing activities, including order creation and (potentially) invoice coordination
  • Handle contract administration tasks, including opening and maintaining records, tracking key dates (e.g., renewals), and ensuring proper documentation in the contract management tool
  • Administer and coordinate the onboarding and management of contractors and external personnel, and support in the system setup process
  • Maintain and update inventory records and support asset tracking where required
  • Maintain accurate supplier and procurement data in relevant systems
  • Assist in ensuring compliance with procurement policies, procedures, and guidelines
  • Support sourcing activities by preparing documentation (e.g., RFI/RFQ templates, data collection)
  • Act as a point of contact for internal stakeholders and suppliers for administrative procurement-related queries
  • Collaborate closely with nearshore and onshore teams to ensure efficient and aligned processes

Experience

  • Commercial apprenticeship, bachelor's degree, or comparable qualification in business or administration
  • First experience in procurement, purchasing, finance, or administration is a plus (e.g., internship or entry-level role)
  • Basic understanding of procurement and processes is an advantage
  • Strong attention to detail with a structured, reliable, and service-oriented working style
  • Good organizational and coordination skills
  • Experience in consulting is an advantage.
  • Comfortable working with ERP or procurement systems (e.g., SAP is a plus)
  • Strong communication skills and ability to work in an international team environment
  • Fluent in English; written and spoken
  • Motivated to learn and grow within a procurement career path

Only direct applications will be considered for this vacancy and we do not accept dossiers from recruitment agencies.

Benefits

Working conditions

Working conditions Our employees are our most valuable asset. At Swiss Life Asset Managers, we place particular emphasis on compensating them fairly and in line with the market. Full-time employees are entitled to 25 days leave per year following the year of hire.

Grow with us

Grow with us For us, all employees are talents whom we want to promote in the best possible way. With this aim in mind, we have founded our own AM Academy, through which we provide our employees with a broad range of training opportunities. We also support them with external training and development.

Flexibility

Flexibility We address the individual needs of our employees and aim to create optimal framework conditions. Employees of Swiss Life Asset Managers can work with their manager to determine the right working model for them (e.g. flexible working hours, hybrid working model.)

Pension and social benefits

Pension and social benefits We offer a defined contribution pension plan for our employees with the option of additional voluntary contributions on the employee side. In addition, we also offer a supplementary health insurance for all employees.

Additional Benefits

Additional Benefits At Swiss Life Asset Managers, you benefit from a daily meal allowance and an employer-funded Coverflex budget that you can flexibly use based on your needs.

Benefits

Contact

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Our Location

Lisbon

Swiss Life Asset Managers

We are a leading European asset manager and institutional real estate asset manager with multiple locations in Europe.

With a strong client focus, here at Swiss Life Asset Managers, success is driven by expecting the unexpected, prioritising sustainability and inclusion, fully investing in our jobs and people, and being on the lookout for new business opportunities – all since 1857.

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Swiss Life Asset Managers is a dedicated equal opportunity employer. Learn more

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